What is an apprentice’s job role?

There must be a genuine job available during the apprenticeship. By genuine we mean that:

  • The apprentice must have a contract of employment which is long enough for them to complete the apprenticeship successfully the cost of the apprentice’s wages must be met by you as their employer.
  • The apprentice must have a job role (or roles) within the organisation that provides the opportunity for them to gain the knowledge, skills and behaviours needed to achieve their apprenticeship.
  • The apprentice must have appropriate support from within the organisation to carry out their job role.

As part of LifeSkills recruitment process we will discuss your requirements in detail with you have an recommend the most appropriate apprenticeship/s for the roles and for your business.

Why should I work with LifeSkills as my Training Provider?

The ESFA recognises that the relationship between you and the training provider is vitally important at the start of and throughout the apprenticeship. LifeSkills offers you the option of using the government recruit an apprentice service for all new recruits as well as providing a direct recruitment service and advertising more widely on your behalf; you can also recruit using your usual methods and LifeSkills will support this through carrying out further initial assessments to make sure you get the right apprentice for you.

With LifeSkills as your main provider the agreed price for the total cost of each apprenticeship includes the recruitment, training and assessment costs. We will also identify and recommend End Point Assessment Organisations and include the cost of this within agreed price. With LifeSkills you can also be reassured that we will be with you keeping you informed of progress and supporting you and the apprentice every step of the way.

How do I know the person I select is eligible to be funded for an apprenticeship?

Eligibility checks include, but are not limited to:

  • Having the right to work in England.
  • Spending at least 50% of their working hours in England.

The apprentice must work for you, or a connected company, or connected charity as defined by HMRC 4.
You must also account for any prior learning. This can affect the length and content of the apprenticeship as funds must not be used to account for prior learning.

When agreeing a price with LifeSkills we will ensure that all of these checks have taken place through our robust recruitment and assessment processes. Agree a learning and assessment plan and deliver it within the time agreed to maximise your business needs.

Have I got an apprenticeship agreement and commitment statement with the apprentice?

An apprenticeship agreement and commitment statement must be signed at the start of the apprenticeship (if the apprentice is under 18 then the parent must also sign the commitment statement). It is used to confirm individual employment arrangements between the apprentice and the employer. LifeSkills takes care of this for you with documents that meet funding requirements ready for when your apprentice starts

Have I recorded the apprenticeship?

If you are a Levy paying employer you must record the apprenticeship in your digital account (over the next 18 months all employers will have to do this). Any errors in using your digital account can impact on the money you receive from the government to help pay for your apprentice/s, they can lead to delay or loss of funding. LifeSkills can help you in setting up and managing your digital account to prevent this and maximise any funding available to you.

Have you checked the duration of the apprenticeship?

You must make sure the apprenticeship will last for at least one year, or more if specified in the apprenticeship standard or framework. LifeSkills take this into account when agreeing the apprenticeship with you, taking into account any prior or additional learning requirements i.e. maths and English or other qualifications and knowledge required as well as the End Point Assessment for Standards.

Have I ensured my apprentice is on the correct wage?

Apprentices must be an employee on the first day of their apprenticeship and as a minimum at least be paid a wage consistent with the law for the time they are in work, in off-the-job training and studying English and maths (if appropriate). LifeSkills will advise you on this and any changes that apply during the time of the apprenticeship.

Have I checked on the progress of my apprentice?

You must make sure the apprentice is taking part in learning throughout the apprenticeship. LifeSkills recognises that employer input at all stages of the apprenticeship is vital. At the start of the apprenticeship we agree a delivery and assessment plan with you; this is managed and monitored with your input at every visit. If, for any reason, the apprentice falls behind their expected progress we agree a plan of action including increase our support and visits to get the apprentice back on track.

Do I provide the apprentice time in their job for Off-the-Job training?

Off-the-job training is defined as learning which is undertaken outside of the normal day-today working environment and leads towards the achievement of the apprenticeship. This can include training that is delivered at the apprentice’s normal place of work but must not be delivered as part of their normal working duties. Off-the-Job training must account for 20% of the apprentice’s time in their job role and working day. This can be done on a daily basis, through block or day release or a combination. The off-the-job training must be directly relevant to the apprenticeship framework or standard and could include the following:

  • The teaching of theory (for example: lectures, role playing, simulation exercises, online learning or manufacturer training).
  • Practical training: shadowing; mentoring; industry visits and attendance at competitions.
  • Learning support and time spent writing assessments/ assignments.

It does not include:

  • English and maths (up to level 2) which is funded separately
  • Progress reviews or on-programme assessment needed for an apprenticeship framework or standard

LifeSkills will plan and record the on and off-the-job training with you to make sure your apprentice meets this requirement.

Do I have evidence (the above)?

You must provide evidence to show all of the above including apprentice’s average weekly hours and any changes to working patterns. You must also have evidence needed for any additional payments made to you because of the apprentice’s characteristics (for example, their age).

As an Ofsted grade 2 provider (May 2016) and approved ESFA direct contract provider LifeSkills takes care of this for you from initial recruitment through to end point assessment and every step in between. We aim to make recruiting and training an apprentice as seamless as possible so you can do what you do best. Making your business successful.

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